The reading problem
Keep practical steps in order without implying expert advice.
A concrete example
For an ordinary building access update, “use the side entrance until the front door reopens” is clearer than several sentences about a contractor. Emergency or technical instructions must come from the responsible authority, not this guide.
Try this edit
List what changed, what to do now, and where to get an official update. Avoid substituting a casual explanation for an authorized safety instruction.
Proof on the page
For the routine door closure example, write a three-step strip: “Front door closed,” “Use side entrance,” “Check the building noticeboard for reopening.” Keep the exact dates and hours beside the first step. Ask the building manager to verify the route and wording before posting. The layout can be simple without relying on all-capital warnings.
Where the method stops
This exercise is not emergency guidance. Do not rewrite fire, medical, electrical, or security instructions without the responsible authority. Plain words can still be wrong if the underlying route or timing is unverified. When the official instruction has a mandatory term, retain it and explain it rather than silently replacing it.
One final check
Check the notice after printing it in black and white. If a route is identified only by red colour, add its written name and a confirmed location.